• EDI Purchase Order Transmission Schedule
• ISM and Rail Industry Standards
• EDI Invoice Interface Definitions
• CSX preferred VAN
• EDI, Purchasing and Invoicing Contacts

EDI Purchase Order Transmission Schedule  

CSX transmits purchase orders 3 times a day: 6 a.m., 1 p.m. and 6 p.m., Monday through Friday. This is a batch process that takes about an hour to run, so orders may not be transmitted until 1 hour after the batch process completes. Suppliers should check for new orders at least once a day; larger suppliers should check more often. CSX transmits purchase orders in version 4010RIFMAT and 4030RIFMAT. At this time there are no plans to migrate to 4050RIFMAT.

ISM and Rail Industry Standards  

Rail Industry Guidelines were created to speed the development and implementation of electronic commerce in 3 ways.

1. They represent a commitment by the rail industry to a common format for e-commerce.
2. They arrange the ASC X12 documentation into a self-contained and abbreviated format.
3. They concentrate on the portion of the standards that are pertinent to the rail industry.

Please refer to the Rail Industry Standards web site at: http://www.ismrif.org/infostnd/ediintro/transets.html , or

the ISM home page at http://www.ismrif.org .

Link to the EDI transactions set supported by each railroad: http://www.ismrif.org/infostnd/editrans.html .

EDI Invoice Interface Definitions  

• EDI 850 in Raw Data Format
• Example of EDI 850 basic breakdown of data
• EDI 810 in Raw Data Format

EDI Rejection Notice Procedures - Consult the following helpful information if you receive an EDI rejection notice.
Error Type	What To Do
Invalid purchase order number	Either correct the PO number to match the PO (make sure you are using a valid CSX PO number) and re-send, or contact your purchasing agent.
Invalid stock number	Either correct the stock number to match the PO and re-send, or contact your purchasing agent.
Invalid shipment type	PO has not been fully approved; please contact your purchasing agent.
UOM does not match	Either correct the UOM to match the PO and re-send, or contact your purchasing agent.
Duplicate invoice	CSX shows this invoice to be processed; please contact your AP rep.
No PO shipment number	Contact your purchasing agent.
Invalid item	Either correct the stock number to match the PO and re-send, or contact your purchasing agent.
Inactive PO number	CSX shows this purchase order to be closed due to payments made or cancellation. Contact your AP rep.
Invalid invoice amount	Invoice amount does not match the total of the line items and additional charges. Either correct the invoice total and re-send, or contact your AP rep.
PO number not supplied by payee	Please add the PO number (make sure you are using a valid CSX PO number) and re-send.
PO number too long	Either correct the PO number to match the PO (make sure you are using a valid CSX PO number) and re-send, or contact your purchasing agent.
PO number status not active	Contact your purchasing agent.
Invalid PO number-Not on PO master	Contact your purchasing agent.
Invoice number is equal to spaces	Correct the invoice number and re-send.
Invoice number longer than 12 positions	Correct the invoice number and re-send.
Invoice type missing (must equal PR)	Re-send invoice with PR in the BIG07 element.
Invalid/Incompatible currency code	Correct currency code and re-send.
Product ID (PI) missing on IT1 segment	Add CSX stock number and re-send.
Invalid Product ID (Stock #)	Either correct the stock number to match the PO and re-send, or contact your purchasing agent.
Zero price invalid for this invoice	Correct zero price and re-send.

Invoice/Accounts Payable Contacts - Still have questions regarding invoices? For Rail, contact Accounts Payable.
Company names starting with:	Phone Number
B, I, M and All Utilities	904-279-6105
E, F, G, H, J, K	904-279-6940
A, C, L, N, P	904-279-6430
D, O, Q -Z	904-279-6425

Invoice/Accounts Payable Contacts - For Non-Rail, contact Accounts Payable.
Company names starting with	Phone Number
All Utilities	904-279-6858
A - E	904-279-6860
F - J	904-279-6853
K - P	904-279-6854
Q - T	904-279-6855
U - Z	904-279-6858